Attendee Guide

Attending the Conference On-site

Honolulu COVID-19 Meeting Guidelines

Effective December 1, 2021, in compliance with the Safe Access O‘ahu program, event participants must provide confirmation of COVID-19 vaccination or a negative COVID-19 test 48 hours prior to entry to the venue. Masks are required at all events.
In addition to a valid photo ID, please present any of these acceptable documents at our temperature screening checkpoints:
- Hawai‘i SMART Health Card (QR code) generated from the Safe Travels Hawaii website confirming full vaccination status. View their User Guide for more information. (Currently for Hawaii residents only).
- Hard Copy of or photo of vaccination card showing full vaccination status.
- Negative COVID-19 test result 48 hours prior to entry (effective December 1, 2021)
Please note entry requirements may change, please see the official site for further information
- https://www.oneoahu.org/safe-access-oahu

Conference Venue

Thursday, January 6 - Saturday, January 8 – Hawaii Convention Center
Address: Hawaii Convention Center, 1801 Kalakaua Ave, Honolulu, Hawaii 96815
Map: https://goo.gl/maps/UQzEwmhbV4U2
Further Information

Conference Lunch

If you ordered a boxed lunch, you can collect it at the below times:
Friday, January 7 | 12:00-13:00 | Room 319 (3F)
Saturday, January 8 | 12:00-13:00 | Room 319 (3F)

Registration Desk

You will be able to pick up your name badge at the Conference Registration Desk. The Conference Registration Desk and Publications Desk will be situated in the following locations during the conference:
Thursday, January 6 | 10:00-18:00 – Room 319 (3F)
Friday, January 7 | 10:00-18:30 – Room 319 (3F)
Saturday, January 8 | 10:00-18:30 – Room 319 (3F)

Refreshment Breaks

Complimentary coffee, tea, water, and light snacks will be available during the scheduled coffee breaks.

Smoking

Smoking is only permitted in designated areas.

What to Wear & Bring

Attendees generally wear business casual attire. You may wish to bring a light jacket or sweater as meeting rooms are air-conditioned and sometimes cool.

Internet Access

There is WiFi at the venue, but it is slow. Streaming video will not be possible. If your presentation includes video, please bring it on a file that can be played without an internet connection.

Connecting to WiFi

Free WiFi for light use like reading emails and web browsing is available in all public spaces. If you want to stay connected in all common areas and lobbies, you can purchase Instant Internet from your device.

Purchasing Additional Internet
Open your browser (Internet Explorer, Firefox, Safari, or other standard browsers). You should see a Smart City splash page. (If you do not see the splash page when you open your browser, please refresh your browser. If you still do not see this page you may need to manually select the network name, "Instant Internet", by following your computer’s procedure for viewing and selecting a wireless network.)
If this is your initial purchase, enter your username (email address) and password in the area shown on the left and click BUY NOW. Follow additional prompts to complete your purchase or log-in. Refer to service options and limitations shown to the right. If you have already created an account and are returning for an additional session, Click LOGIN.

Photo/Recording Waiver

Human interaction through networking, and dissemination of this knowledge, is at the core of what IAFOR does as an academic research organisation, conference organiser and publisher. As part of the archiving of the conference event, IAFOR takes photos in and around the conference venue, and uses the photos to document the event. This also includes the filming of certain sessions. We consider this documentation important and it provides evidence of our activities to members, partners and stakeholders all over the world, as well as to current and potential attendees like you. Some of these photos will therefore appear online and in print, including on social media. The above are the legitimate interests of the organisation that we assert under the new European Union law on General Data Protection Regulation (GDPR). Under this legislation, you have an absolute right to opt-out of any photo. We are committed to protecting and respecting your privacy. Read our full privacy policy – iafor.org/about/privacy-policy

On-site Sessions and Session Chairs

Session Chairs are asked to introduce themselves and other speakers (briefly) using the provided printout of speaker bios, hand out the provided presentation certificates at the end of the session, ensure that the session begins and ends on time, and that the time is divided fairly between the presentations. Each presenter should have no more than 25 minutes in which to present his or her paper and respond to any questions. The Session Chair is asked to assume this timekeeping role, and to this end, yellow and red timekeeping cards are used as a visual cue for presenters, letting them know when they have five minutes remaining, and when they must stop. Please follow the order in the programme, and if for any reason a presenter fails to show up, please keep to the original time slots as delegates use the programme to plan their attendance.

All session chairs will receive a certificate and be credited in the conference programme.
Please take a look at our Session Chair Guidelines for details of what is required.
- Onsite Session Chair Guidelines

Computers and Equipment

All rooms will be equipped with a MacBook computer pre-installed with PowerPoint and Keynote and connected to an LCD projector or LCD screen. If you wish, you may directly link your own PC laptop, although we advise you to use the computer provided by plugging in your USB flash drive. We recommend that you bring two copies of your presentation in case one fails, and suggest sending yourself the presentation by email as a third and final precaution. Please note that venue wifi is limited to a slow connection. For further information, please see our section on Technical Information for Presenters.

Poster Presenters

Poster Presenters are responsible for personally transporting their posters to the Hawaii Convention Center or mailing their posters to themselves at the hotel where they will be staying. Poster Sessions are 60 minutes in length and the poster display boards are 1800 mm high x 900 mm (33”) wide. Tape will be provided for putting posters up.
Any of the following 5 sizes work well:
A1 size (841 by 594)
B1 size (728 wide by 1030 high)
A0 size (841 wide by 1189 high)
US Drive In 30" wide by 40" high
US One Sheet 27" wide by 40" high

We cannot print your poster for you, but there are branches of the Fed ExOffice Print and Ship Center near the venue that can print your poster for you either on the same day or for pick up the next day. Information about the closest office to the venue can be found here:
Fed ExOffice 2575 S King St, Honolulu

Ala Moana Hotel Offer

Delegates can book accommodation at the Ala Moana Hotel at a discounted rate available exclusively to those attending the conference. Availability is limited so we recommend booking early. Discounted rates are only available until rooms allocated for delegates are sold out.
The Ala Moana Hotel is conveniently located in the heart of Honolulu, next to the Ala Moana Center, the world’s largest outdoor shopping mall, and a short walk from the conference venue, the Hawaii Convention Center.
To receive the discounted rates, please make your reservations using the link below.
https://book.passkey.com/event/50219820/owner/11602/home


Attending the Conference Online

How to Watch Live-Stream Presentation on Sunday, January 9 and Participate in the Conference with Zoom

Before joining a Zoom online session on your computer or mobile device, download the Zoom app. Otherwise, you will be prompted to download and install Zoom when you click a join link.

Participation Rules
- Join the meeting using your full name (important)
- The IAFOR moderator will be responsible for monitoring the session.
- Video and the microphone will be automatically turned off.
- The participants will be muted upon entry.
- The meeting will be recorded automatically.
- If you have any questions for presenters, please send a chat message to the IAFOR moderator.

Familiarise yourself with Zoom
Watch our 3-minute long tutorial video, download the Zoom app, and join a test meeting.
We also have a PDF guide.

Pre-Recorded Virtual Presentations

A full list of pre-recorded virtual video presentations will be on the conference website during and after the conference. We encourage you to watch these presentations and provide feedback through the video comments. The comments section is connected to LinkedIn, and you have the option to display these comments on your LinkedIn profile.

Conference Catch-up page

All live-streamed sessions will be recorded and uploaded to the Conference Catch-up page (video-on-demand) via Vimeo. The catch-up page will be available after the conference until February 10, 2022.

Online Sessions and Session Chairs

Session Chairs are asked to introduce themselves and other speakers (briefly), ensure that the session begins and ends on time, and that the time is divided fairly between the presentations. Each presenter should have no more than 25 minutes in which to present his or her paper and respond to any questions. The Session Chair is asked to assume this timekeeping role, letting presenters know when they have five minutes remaining, and when they must stop.

All session chairs will receive a certificate and be credited in the conference programme.
Please take a look at our Session Chair Guidelines for details of what is required.
- Online Session Chair Guidelines